A charitable organization or community group that does not have 501(c)(3) tax-exempt status may apply for a grant from Albuquerque Community Foundation through a fiscal agent partnership. To be considerd as a Fiscal Agent, the organization must be incorporated as a 501(c)(3) nonprofit organization for a minimum of 3 years, be physically located in the Albuquerque metropolitan area, and demonstrate the ability to provide oversight of the community group.

All Foundation ‘Requirements & Procedures’ must be followed and the proposal must be completed as directed. Submit the required information considering the following guidelines for each partner. ACF grants are for one-year unless otherwise stated.

The CHARITABLE ORGANIZATION or COMMUNITY GROUP must supply all other information including:

1. One-page cover letter on the group’s letterhead (or with address and telephone number) requesting consideration of the grant proposal, describing the group’s mission, and signed by the responsible person

2. Detailed project budget (line-item estimate of income and expenses)

3. Copy of the group’s annual budget (if applicable)

4. List of group’s leadership: organizing committee, board of directors, or staff personnel responsible for the project

5. Narrative description of grant request

The FISCAL AGENT must supply:

1. Letter on the fiscal agent organization’s letterhead indicating:

• willingness to administer the grant if awarded

• nature of cooperative relationship between the two entities

• name of executive director and contact for this grant proposal

• any fee to be paid from the grant for custodial services

2. IRS letter indicating 501(c)(3) tax-exempt status

3. Attorney General’s confirmation letter

4. Copy of the fiscal agent’s current operating budget

5. Copy of the fiscal agent’s most recent financial statement including balance sheet

6. List of the fiscal agent’s Board of Directors with their affiliations

The fiscal agent is responsible for all financial requirements and reporting if the grant is awarded, including:

• The fiscal agent is required to sign ACF’s Grant Agreement.

• The fiscal agent may redistribute grant funds to grantee in accordance with the accepted proposal budget. Any changes in the budget must be approved by ACF.

• At the end of the one-year grant period the fiscal agent will return to the Foundation any unexpended funds.

• The fiscal agent is responsible for the expenditure of funds and for maintaining supporting records adequate to readily check the use of the grant and consistent with generally acceptable accounting practices.

• The fiscal agent shares the responsibility for required grant progress reports in conjunction with the partnering organization.

If the organization does NOT complete the program as outlined in the grant proposal, the fiscal agent is responsible for any and all grantee reports due, accounting of all expenditures from the grant and the return of any funds not spent.

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QUESTIONS? Call the Foundation Office at (505) 883-6240 or e-mail us at foundation@albuquerquefoundation.org