Step 4: Requirements and Guidelines
Nonprofit organizations are invited to submit funding requests once each calendar year. Those organizations which received funding in 2009 must be current with any and all grant reporting requirements to be considered in 2010.
Please return to Step 3: Nonprofit Information Form to complete and submit the online form before beginning the application process.
Please note the following:
- Grants are normally made for a one-year period.
- The Foundation will not consider more than one proposal to the Competitive Grant Program from an organization within a 12 month period.
- Grant requests must be a minimum of $1,000 and a maximum of $10,000.
- The average grant in 2009 was $7,000.
A nonprofit 501(c)(3) organization may serve as fiscal agent for a community group. The fiscal agent should read Step 4a: Requirements for Fiscal Agents and then contact the Foundation for any additional instructions before an application is submitted. The fiscal agent must clearly demonstrate their relationship to the sponsored group.
Cover Letter
This re-writeable PDF cover sheet should be used for the cover letter on your proposal. A second letter is not necessary.
Grant Proposal Narrative
Please number your responses to correspond with the following areas. Grant narrative should be no more than three typed pages (no smaller than 12-point type) and should include the following information:
1. Project summary:
- Describe the overall goal or expected results of this program/project
- Need for the project in the community
- Who will benefit from this project – describe the population to be served including the approximate number of people to benefit directly and indirectly
- Describe up to 3 measurable outcomes or results that will help achieve this goal and your criteria for success
- Evaluation plan - what specific activities will you do as part of this project to produce those results
2. Is this a collaboration or partnership? If yes, please names the partners and describe their participation
3. Specific amount requested ($10,000 maximum request; $1,000 minimum request) from the Foundation and the specific use of Foundation funds
4. Start and end dates of the project - when do you expect to begin your project (month). If it is ongoing, give a brief description when the program began?
5. List of key staff and brief statement of the capability of personnel responsible for project implementation.
6. Information on recent grants received by the organization, pending proposals for other funds and plans for additional funding for this project.
7. Do you expect to continue this project following the grant period; if yes, how will it be sustained in the future.
Attachments
The Foundation relies on proof of Nonprofit Status through GuideStar which collaborates directly with the IRS. Each organization submitting a proposal must have a current listing in GuideStar to be considered. Therefore, we no longer request proof of 501(c)(3) status.
The following attachments must be provided:
1. 501(c)(3) organizations must submit a listing of current members of the board of directors indicating officers and including professional, business or community affilations.
2. 501(c)(3) organizations must submit a copy of the organization’s confirmation letter or online registration submission email from the Attorney General’s office stating that the organization is registered and current with the NM Charitable Organizations and Solicitations Act or AG’s letter of exemption. Letter must be dated no more than 18 months before date of proposal. AG Registry of Charitable Organizations: https://secure.nmag.gov/coros/
3. Detailed project budget relating to this grant proposal--line item estimate of income and expenses.
4. Detailed copy of the organization's current fiscal year operating budget including year-to-date information. Public educational institutions should contact the Community Foundation for direction.
5. Financial statement for the most recent completed fiscal year including balance sheet (please include audited financial statements, if available).
Incomplete proposals will not be considered. Please do not use binders of any kind and do not send facsimile copies or any supporting documentation unless requested.
Proposals are not accepted via email.
Deadlines, Copies, and Submissions
Grant proposals are accepted during the month preceding each deadline. Applicants will be notified within four months of deadline.
Please submit the one (1) full proposal with all attachments and seven (7) copies of the cover sheet, the three-page narrative and the detailed project budget. Copies may be double-sided.
Proposals must be postmarked on or before the appropriate deadline, or may be delivered to the Foundation office Monday through Friday, 9 am - 5 pm. For the sake of fairness no exceptions can be made for late proposals.
Mail proposal and all required attachments to:
Grant Review Committee
Albuquerque Community Foundation
P.O. Box 36960Albuquerque, New Mexico 87176-6960
Or deliver proposal and all required attachments in person to:
3301 Menaul NE, Suite 2
Albuquerque, NM 87107
505.883.6240
2010 Grant Deadlines
April 7, 2010
Arts & Culture, Education,
Environmental &
Historic Preservation
July 21, 2010
Children & Youth At-Risk,
Health, and Human Services
Proposals should be delivered by 4:00; or postmarked by the dates listed.
