Step 2: Requirements and Guidelines

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Nonprofit organizations are invited to submit funding requests once each calendar year. Those organizations which received funding in 2011 must be current with any and all grant reporting requirements to be considered in 2012.

Please note the following:

Grants are normally made for a one-year period.
The Foundation will not consider more than one proposal to the Competitive Grant Program from an organization during 2012.
Grant requests must be a minimum of $1,000 and a maximum of $15,000.
The average grant in 2011 was $8,072.

NEW FOR 2012!

The Foundation has adopted a new range for grant requests based on the organization’s total income from the most recently completed fiscal year.

If your total income was under $500,000 you may apply for up to $10,000 in funding, but not more than 20% of that income amount.
If your total income was $500,000 or more, you may apply for up to $15,000 in funding.

A nonprofit 501(c)(3) organization may serve as fiscal agent for a community group. The fiscal agent should read Step 2a: Requirements for Fiscal Agents and then contact the Foundation for any additional instructions before an application is submitted. The fiscal agent must clearly demonstrate their relationship to the sponsored group.

Cover Sheet

This cover sheet should be used for the cover letter on your proposal. A second letter is NOT accepted.

Grant Proposal Narrative

Please number your responses to correspond with the following areas. Grant narrative should be no more than three typed pages, one-side only (no smaller than 12-point type) and should include the following information:

1. Summary:

Describe the overall goal or expected results of this program/project
Need for the project in the community
Who will benefit from this project – describe the population to be served including the approximate number of people to benefit directly and indirectly
Describe up to 3 measurable outcomes or results that will help achieve this goal and your criteria for success
Evaluation plan - what specific activities will you do as part of this project to produce those results

2. Is this a collaboration or partnership? If yes, please name the partners and describe their participation

3. Specific amount requested from the Foundation and the use of Foundation funds

4. Start and end dates of the project - when do you expect to begin your project (month). If it is ongoing, give a brief description when the program began?

5. List of key staff and brief statement of the capability of personnel responsible for project implementation.

6. Information on recent grants received by the organization, pending proposals for other funds and plans for additional funding.

7. Do you expect to continue this project following the grant period; if yes, how will it be sustained in the future.

Attachments

The Foundation relies on proof of Nonprofit Status through GuideStar which collaborates directly with the IRS. Each organization submitting a proposal must have a current listing in GuideStar to be considered. Therefore, we do not require proof of 501(c)(3) status.

The following attachments must be provided:

1. 501(c)(3) organizations must submit a listing of current members of the board of directors indicating officers and including professional, business or community affilations.

2. 501(c)(3) organizations must submit a copy of the most recent New Mexico attorney general's office online submission status page for annual registration and reporting requirements: https://secure.nmag.gov/coros/

3. Detailed project budget relating to this grant proposal--line item estimate of income and expenses.

4. Detailed copy of the organization's current fiscal year operating budget including year-to-date information. Public educational institutions should contact the Community Foundation for direction.

5. Financial statement for the most recent completed fiscal year including balance sheet (please include audited financial statements, if available). If possible, email a PDF of your financials to (JavaScript must be enabled to view this email address) instead of submitting a print copy.

Incomplete proposals will not be considered. Please do not use binders of any kind or any supporting documentation unless requested.

Proposals are NOT accepted via email.

Deadlines, Copies, and Submissions

Grant proposals are accepted during the month preceding each deadline. Applicants will be notified within four months of deadline.

Please submit the one (1) full proposal with all attachments. COPIES ARE NO LONGER REQUIRED.

Proposals must be postmarked on or before the appropriate deadline, or may be delivered to the Foundation office Monday through Thursday, 9 am - 5 pm & Friday, 9 am - 1 pm. For the sake of fairness no exceptions can be made for late proposals.

Mail proposal and all required attachments to:
Grant Review Committee
Albuquerque Community Foundation
P.O. Box 25266
Albuquerque, New Mexico 87125-5266

Or deliver proposal and all required attachments in person to:
3301 Menaul NE, Suite 2
Albuquerque, NM 87107

After May 1st, 2012:
624 Tijeras Ave NW
Albuquerque, NM 87102